Guides
Email signatures after a merger or tenant migration
Two companies, two brands and often two Microsoft 365 tenants. How to handle email signatures after a merger, from day one to the tenant move.
Product updates, practical guides and the occasional opinion from the team building Footer365.
A/B test an email signature banner properly: one change at a time, the right way to split senders, and when the results are strong enough to act on.
Two companies, two brands and often two Microsoft 365 tenants. How to handle email signatures after a merger, from day one to the tenant move.
Running Mimecast, Proofpoint or another email gateway? How a server-side email signature fits in the mail flow, what to check, and what never to change.
Charity email footer requirements in England and Wales: when the Charities Act requires the registered status, and the company details charitable companies add.
Logos turning up as image001.png, a paperclip on every email, or a blank box: why signature images misbehave, and how to choose the right fix for each.
Your emails are read on phones as well as desktops. How to design a mobile friendly email signature that stays readable when the screen shrinks.
An MSP's guide to email signature management across many Microsoft 365 tenants: onboarding, access your clients control, billing and the jobs to avoid.
Choosing email signature software for Microsoft 365? Ten questions about mail flow, data, outages, phones and leaving that separate the good from the risky.
A signature holds personal data and a signature tool processes more. What GDPR means for both, and the questions your data protection officer will ask.
Whose signature should an email from info@ carry? How shared mailbox signatures work with Send As and Send on Behalf, and how to get them right.
An accessible email signature can be read by everyone, including people using screen readers. Alt text, contrast, text size and links, made simple.
The FCA's status wording, ICAEW's fixed audit descriptions and company law disclosures: what accountants' and advisers' emails need, and why.
Switching signature tools costs more than the new licence: contract overlap, rebuilding templates and a cut-over day. How to keep each one small.
Separate what the law requires in an email footer from what is optional, keep the notice short, and put it where it will be read. A practical guide.
Outlook roaming signatures store signatures in the mailbox instead of on each PC. What that changes for administrators, and when to turn them off.
Plan a seasonal email signature banner that starts and stops on its own dates, reaches the right teams and needs nobody to change Outlook settings.
SRA Transparency Rule 4.2 says a law firm's emails must show its SRA number and regulated status. Here is the wording, and how to put it on every email.
Exclaimer, CodeTwo and Footer365 published prices in GBP, worked out for 50, 250 and 500 users (checked October 2026), and what to ask before you compare.
Your signature looks right in Outlook but is missing from mail sent on a phone. Here are the four usual causes, and how to fix each for everyone at once.
What a UK company's emails must show by law: registered name, number, office and where it is registered, with the regulation behind each line.
Exchange Online can add a footer to every email with a mail flow rule. Here is how to set one up, and the limits you will meet once it is live.
No installer, no PowerShell and no visit to every desk. Here is what setting Footer365 up actually involves, step by step.
Nobody needs your logo, banner and full address fifteen times in one thread. Two rules give new emails the full signature and replies a short one.
The Import and backup page takes the signatures you already have, from Exclaimer, CodeTwo, Xink or Symprex, and translates their fields for you.
Security tools open every link in an email before anyone reads it, and many click reports count them as people. Footer365's campaign reports leave them out.
A logo that looks perfect on white can vanish on a dark background. Here is why it happens, and how to check your signature before anybody sees it.
An encrypted message cannot be changed without breaking it. Here is what Footer365 does with one, and how to get both a signature and encryption.
Client-side signature tools break the moment someone opens Outlook on their phone. Here is why applying signatures in Exchange transport is the only approach that actually works everywhere.
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